Create Applicant Lists

Overview

This document outlines the steps to create applicant lists in M-Pathways Human Resource Management System (HRMS) - Recruiting.

Important Information

  • Applicant Lists allow you to select Applicants and group them together in a named list. For example, you could group together highly qualified Applicants or Applicants with a certain skill set that you often hire or want to share with other hiring departments.
  • You can create an Applicant List from a list of Applicants on a job opening or from the Search Applicants search results.

Using Applicant Lists to share highly qualified candidates with other hiring departments:

  • An automated message is sent to the job opening creator that invites them to share their top candidates on a job opening that were not hired by creating a public applicant list.
  • Resume documents are accessible from the Applicant List, however the PDF M-Application does not appear in the list.
  • Applicants added to the list from an applicant search page do not display a resume document.
  • The applicant must apply to the new position to see updated resume or application documents.
  • The correspondence feature available on the page is used to invite candidates to apply for any posted position.
  • An annual email (every January)  is sent to list creators instructing them to review, update or delete the list.
  • Nightly program removes applicants moved to a “Hired” status or those not recommended for rehire.

 

Navigation

Homepage: Recruiting; Tile: Search Job Openings

NavBar > Navigator > Recruiting > Search Job Openings

Step-by-Step Process

  1. Search for the Job Opening ID.
    • If the Job Opening ID is unknown, enter known values in search criteria field(s). For more information on how to search for a job opening, see Search Job Openings.
  2. Select the applicable Applicant Name box(es).

    3. Applicants

  3. Select Add Applicant to List from the Other Actions > Applicant Actions drop-down menu.
    • Select Send Correspondence to invite candidates to apply for another posted position.

    4. Applicants Other Actions > Applicant Actions >Add Applicant to List

  4. Select the List Name to add to an existing list.
    • The applicant Name will be added to Applicants.
    • To create a new list, go to step 5.

    5. Add Applicant to List screen

  5. Click Create New List.
  6. Enter a List Name.
    • When creating a list of highly qualified applicants to share publicly with other hiring departments, it is recommended that the university Job Code Title be used as the List Name

    Create New List screen

  7. (Optional) Enter a Description.
  8. Verify Active displays in the Status field.
  9. If applicable, check the Public box to make the list viewable to other employees (Unit HR and EPCs).
    • Private lists are available by the creator and visible to anyone with the appropriate eRecruit security access.
  10. Click Save.
  11. Review the new Applicant List.
    • To retrieve the Applicant List, select Recruiting > Applicant Lists.