Job Data – Field Descriptions

Overview

Job data displays appointment information.

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field descriptions for the Work Location page

Letter	Field/Button	Description
A	Empl ID	An individual’s UMID, which is a system-assigned eight-digit number that uniquely identifies UM employees and students.
B	Empl Rcd#	Identifies the employment record for an appointment.
C	Effective Date	Displays the date on which a particular job data row takes effect.
D	Effective Sequence	In cases of multiple job data rows with the same effective date, the system gives the row with the highest sequence number precedence over other rows.
E	HR Status	Indicates the pay status of the specified appointment (e.g., active, terminated).
F	Action/Reason	Action / Reasons describe the action taken to an employee’s appointment. Actions are used to specify why an employee's appointment or employment information changed. The action / reason is entered in two parts: a personnel action, (e.g., pay rate change) and a reason for that action (e.g., promotion). Action / Reasons can control starting and stopping pay and changes in benefit status.
G	Job Indicator	Indicates a person’s primary or secondary Regular appointment. Primary appointment typically indicates where the employee expends the largest appointment effort as of the job effective date. Temporary appointments always have a job indicator of N (Not applicable).
H	Department	A six-digit code and related description which identifies a department. On the Job Data page, the Dept ID refers to the department where the job is held. Typically referred to as the appointing department (“Appointing Dept”).

field descriptions for the Job Information page

Letter	Field/Button	Description
A	Job Code	A six-digit code and description that identifies a unique job code title. Typically referred to as the appointing title.
B	Entry Date	The date the individual began a particular job code title.
C	Regular/Temporary	Whether the job code is a regular or temporary appointing title.
D	Full/Part	This field should be ignored. It displays a default value and does not reflect an employee’s full- or part-time status.
E	Classification Ind	Description of the type of Empl Record. (e.g., regular, acting appt., overload, or summer salary).
F	Standard Hours	The number of hours the employee works in the associated appointment during the course of one week. Temporary appointments have 0 standard hours. Typically 40 standard hours implies the faculty or staff member has a full time appointment.
G	FTE	Full Time Equivalency. A term that refers to the amount of time a person spends working in a particular appointment. It is the standard hours divided by 40 and has a maximum of two decimal places.

field descriptions for the Payroll page

Letter	Field/Button	Description
A	Pay Group	A code and description identifying the appointment’s pay frequency.
B	Employee Type	This Payroll field indicates whether the appointment is positive pay (hourly) or salaried. Hourly employees must turn in timesheets to be paid. Temporary and MNA grades N1, N2, and N3 are hourly employee types. Dry appointments also have an hourly employee type. All others are salaried.

field descriptions for the Salary Plan page

Letter	Field/Button	Description
A	Salary Admin Plan	A reporting code value assigned by university compensation to the job code of the appointing title (e.g., 12, 21, 10).
B	Grade	The salary grade assigned by university compensation to the job code of the appointing title.

field descriptions for the Compensation page

Letter	Field/Button	Description
A	Compensation Rate	The base rate pay a faculty or staff member receives for the percent of effort expended.
B	Frequency	Describes the compensation rate. This can be bi-weekly, hourly, annual, contract, or monthly.
C	Annual	The compensation rate expressed in annual terms.
D	Daily	The annual compensation rate divided by 260.
E	Monthly	The annual compensation rate divided by 12.
F	Hourly	The annual compensation rate expressed as an hourly amount.

field descriptions for the UM Job Data page

Letter	Field/Button	Description
A	Appointment Begin Date	The date on which an appointment is effective.
B	FTR Rate	This refers to the full-time rate. It is the base rate pay if the employee is expending 100% effort or 40 standard hours in their appointment.
C	Appointment End Date	An appointment’s expiration date. This will be blank for open-ended appointments.
D	Position Number	The number assigned by the Unit to track data related to each appointment. Also known as Unit PCN.
E	Appointment Period	Describes the full-time rate. (e.g., hourly, term, biweekly, Per 12 MO).
F	Tenure Status	Signifies the status of instructional tenure for the appointment. Possible values include: on track, tenure, and not on trk (not on track).
G	Tenure Granted Date	The date on which the faculty member received tenure status.