Submit Space Changes

Overview

This document assumes that you are the departmental Submitter for the Space Survey. Your role is to review the Space Survey data and then submit it to the Office of Space Analysis for processing. You cannot submit until the Authorizer notifies you that the data has been authorized. After you have reviewed and verified the data, follow the instructions below to submit it.

Note: If you already submitted a department’s data, and need to re-submit it, you can do so on the same day you initially submitted it. This re-submission on the same day replaces the initial submission. If you do not re-submit within the same day, you need to contact Space Analysis to re-submit the changes.

Navigation

NavBar > Navigator > Space Management > Survey > Submit by Department

Step-by-Step Process

  1. Click Search.
  2. For each department you have reviewed, check the To Space Analysis box if it is active.
  3. Click Save.

Survey Submit Page Field Descriptions

Survey Submit Page

To Space Analysis Field

Message Description
YOU MAY NOT SUBMIT The current user is not the Submitter for this department. The checkbox is gray and inactive.
NOT AUTHORIZED: NO RMS CHG’D The department's survey has not yet been authorized, and there have been no changes to the department’s space data. Even if there are no changes, the Authorizer must confirm that no changes were made, and then the Submitter must submit that information to Space Analysis for processing.
NOT AUTHORIZED: ROOMS CHG’D The department's survey has not yet been authorized, and there have been changes to the department’s space data. The Authorizer will notify you after his/her task is complete, and the data is ready to be submitted to Space Analysis. The checkbox is gray and inactive.
SUBMIT: NO ROOM CHANGES The Authorizer has confirmed that there were no room changes and the space data is ready to be submitted to Space Analysis.
SUBMIT: ROOMS CHANGED Changes have been made for this department’s space data, and the data has been authorized. The data is ready for your submission.
SUBMIT DONE

The department’s space data has already been submitted to Space Analysis. The checkbox is gray and inactive.
PROBLEM: ROOM CHG AFTER SUBMIT The department's survey was already submitted to Space Analysis, but now additional rooms have changes. The Authorizer may need to re-authorize the data. If all data with changed rooms is ready for re-submitting, contact Space Analysis. The checkbox is gray and inactive.

Other Columns on the Survey Submit Page

Field Description
Rooms to Auth The number of rooms within this department that are ready to authorize.
Rooms to Submit The number of rooms within this department that are ready to submit.
Authorized A Y indicates that the department’s Space Survey data has been authorized during this survey cycle. N indicates that the department has not been authorized.
Submit Date

The date of initial submission for this cycle’s survey data. If this field is blank, the department’s room data has not been submitted to Space Analysis.